April 14-17, 2010
The World Congress makes an effort to encourage meeting attendees to visit the exhibits. Some of the ways we hope to do this are:
In addition, we provide you with the following opportunities to assist you in your marketing efforts:
If you wish to advertise in the 12th World Congress Advance Program or Final Program, please refer to the advertising order forms for prices and information.
12th World Congress Advance Program Ad Placement deadline: August 31, 2009
12th World Congress Final Program Ad Placement deadline: February 5, 2010
Exhibitors will be listed in the Final Program, which is distributed to all meeting attendees. Companies must submit a 40-word description of their company or product line by February 5, 2010. The information should be submitted via email to michi@sages.org.
Forms for the SAGES door drop will be provided in the Confirmation Kit and again in the Exhibitor Kit (from Freeman Decorating), or call the provider, General Surgery News at (212) 957-5300. The door drop participation deadline is March 19, 2010. Door drops date subject to change.
All exhibitors may purchase the advance registration list for $500. Please contact Michi Nakayama at (310) 437-0544, ext. 113, email michi@sages.org. (No cost for Levels Supporters).
For SAGES member mailing list, please call Tressa Mackelvie at (310) 437-0544 ext. 110, or email membership@sages.org.
Exhibitors are encouraged to host snacks or refreshments within their booths through the run of the show. You can choose to host cappuccino, popcorn, cookies, lemonade or other snack foods. For further information please contact Michael Hiltabidel, 301-965-3711, Michael.Hiltabidel@gaylordhotels.com
On Wednesday, April 14, 2010 from 5:00 PM - 7:00 PM, the 12th World Congress of Endoscopic Surgery will host bars throughout the hall.
Exhibitors will have the opportunity to provide food at their booths. Choices for selections will run the gamut from modest munchies to extravagant delights. Menus and order forms will be included in exhibitor confirmation kits. This has proved to be a very popular event with attendees and exhibitors alike, and you are encouraged to take advantage of this opportunity. To order food or beverage for your booth, please contact: Michael Hiltabidel, 301-965-3711, Michael.Hiltabidel@gaylordhotels.com
Exhibitors are permitted to operate special promotional activities during the Opening Reception, Wednesday, April 14, 2010, which are not ordinarily allowed during regular exhibit hours. These activities should be geared toward encouraging registrants to visit the exhibit hall. You may hold special demonstrations, or, for example, bring in a magician or juggler. The goal is to increase traffic at your booth.
These events or activities must be approved by Show Management. Any activities taking place in the exhibitor booths must respect the diversity represented by all attendees. Please submit the Special Promotions form by March 5, 2010
All activities must be in accordance with the AdvaMed Code.
At the World Congress, an “education zone” has been established. No marketing or company branding will be permitted in the designated education zone, except for acknowledgement of support for educational activities, as required by the ACCME.
The World Congress does offer a variety of visibility and marketing opportunities in designated areas located outside the education zone. If you have an idea for a visual impact opportunity not listed here, please contact Shelley Ginsberg in the SAGES office at 310-437-0544, ext. 111 or via email at shelley@sages.org.
Create great visibility for your company over and over with SAGES Internet cafés. Internet cafés in key meeting areas will provide attendees the ability to access the Internet and check their personal email accounts.
The internet café will be located near the exhibit hall, outside the education zone. Your company logo will appear on a pass through screen each and every time someone logs into the Internet café.
Exclusive support of eight cafés is $20,000. Your logo on the screens and signage above the kiosks will serve as acknowledgement of your support.
Want to make a big visual impact? Put your company’s artwork on the hotel room key cards. One of the first things an attendee will see upon arrival, and something they will continue to use and see everyday is their hotel room key card. Put your company logo and the meeting logo on the hotel room key for high visibility.
Draw more traffic to your booth by placing your company name throughout the exhibit hall! Each hanging aisle sign will include your company logo, making it easy for attendees to find you
Welcome attendees and direct them to the appropriate locations with a large banner displaying your company’s name and logo. For maximum visibility, place your company name on banners and signs in and around the exhibit hall, and in various public areas outside the education zone. Please contact Shelley Ginsberg in the SAGES office for various opportunities and guidelines.
SAGES began its “go green” effort at the 2009 annual meeting with the Electronic Meeting Guide, and it was a huge hit with meeting attendees. As such, most of the printed materials will now be distributed in this manner.
The Electronic Meeting Guide drive will contain all syllabi, abstracts, digital posters, and other meeting materials as may be determined prior to the meeting. Printing stations will be available on-site, so that meeting attendees can print only the materials they need.
Support for the flash drive and printing stations will be acknowledged on the home page of the Electronic Meeting Guide and in the Final Program.
This is a non-CME opportunity.