• Deadline Listing
• General Information
• Program Information
• Support Opportunities
• Exhibit Dates & Hours
• Marketing Opportunities
• SAGES Industry Night
• Exhibitor List
• Exhibit Hall Floor Plan
• Space Assignment & Fees
• Cancellation & Reduction Policy
• Exhibitor Registration
• Service Contractor Installation & Dismantle
• Installation and Dismantle of Exhibits
• Booth Construction Information
• Insurance & Liability - Security
• Rules and Regulations
• Exhibitor Housing Policies
• Advertising Forms
• Industry Night Sponsorship Form
• Exhibitor Application

Marketing Opportunities

SAGES makes an effort to encourage meeting attendees to visit the exhibits. Some of the ways we hope to do this are:

• The two-hour Welcome Reception will be held in the Exhibit Hall
• The popular SAGES Learning Center and posters will be located at the rear of the Exhibit Hall, with access to them only through the exhibit hall
• Each day’s sessions provide for some unopposed exhibit time
• Staggered coffee breaks for continuous exhibit hall traffic flow
• Lunch for all attendees will be provided in the Exhibit Hall on Saturday

In addition, we provide you with the following opportunities to assist you in your marketing efforts:

Advertising in the Programs

If you wish to advertise in the SAGES Advance or Final Program please refer to the advertising order form for prices and information.

SAGES Advance Program Ad Placement deadline: September 12, 2007
SAGES Final Program Ad Placement deadline: February 1, 2008

Company Information for Programs

Exhibitors will be listed in the SAGES Final Program, which is distributed to all meeting attendees. Companies must submit a 40 word description of their company or product line by January 25, 2008. Please submit your information VIA EMAIL to shelley@sages.org.

SAGES Thursday Night Opening Reception

On Thursday, April 10 from 5:00 PM - 7:00 PM, SAGES will host bars throughout the hall.

Serve as a Host

Exhibitors will have the opportunity to provide food at their booths. Choices for selections will run the gamut from modest munchies to extravagant delights. Menus and order forms will be included in exhibitor confirmation kits. This has proved to be a very popular event with attendees and exhibitors alike, and you are encouraged to take advantage of this opportunity. To order food or beverage for your booth, please contact: Kristi Nann, phone number 215-418-2238, email nann-kristi@aramark.com.

Special Promotions

Exhibitors are permitted to operate special promotional activities during the Opening Reception, Thursday, April 10, 2008, which are not ordinarily allowed during regular exhibit hours. These activities should be geared toward encouraging registrants to visit the exhibit hall. You may hold special demonstrations, or, for example, bring in a magician or juggler. The goal is to increase traffic at your booth.
These events or activities must be approved by Show Management. Any activities taking place in the exhibitor booths must respect the diversity represented by all attendees. Please submit the form by February 1, 2008.

All activities must be in accordance with the AdvaMed Code that limits gifts to physicians to a value of $100 or less.

Door Drops

Forms for the SAGES door drop will be provided in the Confirmation Kit and again in the Exhibitor Kit. The door drop participation deadline for SAGES is March 14, 2008.

DOOR DROPS-DATE SUBJECT TO CHANGE.

Mailing List

SAGES Advance registration mailing list may be purchased for $200.00, by contacting the SAGES Registrar, at (310) 437-0544, ext. 128. (No cost for Levels Supporters).

For SAGES member mailing list, please call Tressa Mackelvie at (310) 437-0544 ext. 110, or via email at membership@sages.org.

Booth Refreshments

Exhibitors are encouraged to host snacks or refreshments within their booths through the run of the show. You can choose to host cappuccino, popcorn, cookies, lemonade or other snack foods. For further information please contact Kristi Nann, phone number 215-418-2238, email nann-kristi@aramark.com

Raffles & Drawings

Raffles and drawings are permitted in the exhibit hall throughout the run of the exhibits, with Show Management’s approval, subject to the following:

• All raffles must be designed so that any attendee can win.
• Total prize value may not exceed to $5,000. Exhibitors may have one prize worth $5,000, or several prizes with a combined value of $5,000.
• Prize drawings may be held at the booth during exhibit hours only.
• Rules for raffles, and prizes to be awarded, must be approved by Show Management.
• Raffles and drawings are only open to meeting attendees; exhibitors and Show Management staff are not eligible.

Requests to hold raffles and drawings must be submitted in writing to Show Management. Please submit all such requests on the Raffles & Drawings form provided in the exhibitor kit. Requests must include a list of prizes to be given away (with either a sample or description of the prize), and a complete list of rules of the raffle.